4hOnline Enrollment Guides 2013-14
|Ventura County 4-H Project List||Attachment A||N/A|
|Club Leader / Enrollment Specialist Club Training Check-list||1-2||Word|
|Club Enrollment Specialist Responsibilities||3-6||Word|
|Important things to remember||7||Word|
|BEFORE getting started in 4hOnline||8||Word|
|Enroll: New Youth and Adult||14-16||Word|
|Enroll: Returning Youth and Adult||17-20||Word|
|Enrollment / Re-Enrollment Flowchart||21||N/A|
|Project Adds / Drops||22-23||Word|
|Project Adds / Drops Flowchart||24||N/A|
|Contact Information: Updating||25-26||Word|
|Contact Information: Updating Flowchart||27||N/A|
|Reports: Types: Custom, Memorized, Shared, Standard||37-38||Word|
|Reports: Copy, Delete, Edit, Memorize, Move, Run||39-41||Word|
|Reports: Folders: Create, Delete, Rename||47-48||Word|
|Reports: Printing, Saving||49-50||Word|
|Definition of Terms||51-54||Word|
Guides to Enroll / Re-Enroll
Club Enrollment Success Techniques
This section is for clubs to share the successful techniques they used during re-enrollments/enrollments that made the process easier, less stressful, faster for them. Clubs may share all of their successes; big or small so that other clubs may benefit from the ideas that helped another club.
Success Story #1:
This club asks new families to first enroll online before attending their first club meeting where the club Enrollment Specialist then provides the new family with their enrollment packets at the beginning of the meeting. She asks them to complete and return the packets to her with the fees by the end of the meeting before they leave.
The club Enrollment Specialist has found this to save her much follow-up time with the new families to get them to do their online enrollment.
Success Story #2:
This club implemented a change in the 2013-14 program year to collect the check before the family is given a packet.
In years past they would have families enroll online and complete their paper enrollment/application packets then they were following up with them for the check for months; sometimes they never came back.
Now they tell families they can come to the September meeting and check out the club - but they must:
- Give a check before they will be given the enrollment packets.
- They must return the packets at the end of the meeting or before they leave.
- Do their on-line enrollment.
Here’s a quote from the Club Leader; “We have found this to be very successful. The problem we have is saying no to new families. So enrollment carried on into October. But I think it turned out fine. We have a big healthy club. And I got to say it feels good that we are DONE with enrollment. First time we have ever done this. But we can finally print out complete lists, lists for the project leaders, etc. Much better.”
The club's Enrollment Specialists have shared that they are also in the process of working on new ideas to try out in the next re-enrollment period to further make their process better for the club.
Success Story #3:
As part of enrollment for the 2014-15 program year; this club attached an Animal Project Commitment form to every youth enrollment packet before they handed them out to anyone. They've been very pleased with the success of ease that the forms have been getting turned in. The club won't be turning in the Animal Commitment Form to the county office, "but adding that form to the packet seems to be helping".