Ventura County 4-H Policy
In March 2012, the following fundraising policy was adopted:
4-H fundraisers must be done for the good of the total group (not an individual or small group of individuals). Fundraising cannot be the main focus of group activities nor may it exclude any individual from participating in 4-H activities. Groups are expected to support the financial needs of the total group, and when possible, to assist with participation costs in county, state, national, and international programs. All funds for goods and services are to be paid to the club/council, not to an individual. An educational component must be a part of all fundraising activities.
Ventura County 4-H Fundraising Procedures
The link to the full Ventura County 4-H Fund Raising packet is below. The packet includes;
- Ventura County 4-H Fundraiser Notification Form - Required 2 weeks prior to a fundraiser.
- Ventura County 4-H Fundraiser Summary Form - Required the day following the fundraiser.
- Ventura County 4-H Fundraiser Daily Report Form - Required for fundraisers lasting more than one day.
- Fund Raising Ideas for 4-H Clubs (also listed below)
- State 4-H Fund Raising Tool-Kit link
- Ventura County 4-H Fundraising Policy
- Wisconsin 4-H Community Clubs Fund Raising Activity Plan - Good for annual fundraising planning by clubs
- Thinking about Fund Raising Goals in Our 4-H Club - Good for annual fundraising planning by clubs
- What's the Best Fund Raiser for Us? - Good for annual fundraising planning by clubs
- Organizing Your 4-H Club Fund Raising - Good for annual fundraising planning by clubs
- 4-H Club Fund Raising Evaluation - Good for annual fundraising planning by clubs
Club Fund Raising Goals
Every club thinks about fund raising. There are some basic questions to consider before thinking about ways to raise money. Use the following questions in your fund raising planning:
- Why does our 4-H club need more money in the treasury?
- What is the specific purpose of this fund raising effort?
- Did 4-H club members approve of this purpose?
- What is the amount of funds that need to be raised?
- What are the advantages of our club raising money for this?
- What are the disadvantages of our club raising money?
- How will members be involved in the fund raising?
- What worries do i have about the club raising money?
- How will the 4-H club be kept informed about the fund raiser, both the progress and member roles?
Fund Raising Ideas for 4-H Clubs
4-H is a non-profit educational organization. 4-H fund raisers must be done for the good of the total group (not an individual or small group of individuals) and must be consistent with Ventura County 4-H fundraising policies. Fund raising cannot be the main focus of group activities nor may it exclude any individual from participating in 4-H activities. Groups are expected to support the financial needs of the total group, and when possible, to assist with participation costs in county, state, national, and international programs. All funds for goods and services are to be paid to the club, not to an individual. An educational component must be a part of all fund raising activities.
A fund raising request form must be submitted to the Ventura County 4-H office at least 30 days in advance of making any commitments (signing contract, purchasing materials, etc.) and must be approved before any fund-raising steps are taken. The 4-H name and/or logo may not be used for any unapproved activity. The results of fund raising activities must be reported within 10 days after the conclusion of the fund raiser. All clubs and committees must submit a year-end financial statement each year that contains information about all money that the club handles during the year, including enrollments, fund raisers, donations, etc.
Consider the following ideas:
- Sales, bazaars, auctions, or roadside farm stands.
- Operate a coffee/food service at construction sites, freeway rest areas or harvest locations (get permission and permits, if needed).
- Operate a checkroom, serve as ushers, park cars, control traffic, take tickets, or perform other services at community or sports events.
- Christmas greens, Christmas tree lot, make Christmas wreaths, door decorations, or other holiday items, gift wrapping service, decorating service.
- Hold a collection drive for scrap iron, aluminum, newspapers, or other recyclable materials.
- Set up a fundraiser night at your favorite restaurant for a portion of the profits.
- Contract with a private or governmental community group or individuals to perform a community service project (ex. roadside cleanup, putting up house numbers).
- Wash and wax cars (perhaps at an employee parking lot during a workday. Employees could pay as they come to work, the club would have all day to wash cars.)
- Check with owners of vacant property for cleanup or beautification projects.
- Clean stadiums, fairgrounds, or other facilities after public events.
- 4-Hers sell their time to neighbors or local businesses for such jobs as lawn mowing, yard clean-up, window cleaning, baby-sitting, running errands, shoveling show and treat icy walkways or parking lots.
- Maintain yards of vacant homes that are for sale (check with real estate agencies.)
- Take advantage of national/area contests (ex. collections of labels, caps, cans, etc.), including Fair competitions with big premiums for group entries.
- Organize a babysitting service, moms day out program, summer day camp type program, nursery or day care service during community events, be careful.
- Conduct rummage sales.
- Operate garage sales for neighborhoods or community organizations on a commission basis.
- Operate a weekend kennel, walk dogs, or provide other pet-related services.
- Design and sell T-shirts and similar promotional items.
- Organize a fashion show.
- Offer a birthday party service. Plan games, dress as clowns, provide refreshments, supervise activities.
- Offer to decorate floats for parades or celebrations.
- Take photos at dances or conventions.
- Organize ski swaps, parts sales or similar functions for a commission or booth rental.
- Provide a crew for harvests: hay, fruit, vegetable, or other event requiring temporary workers.
- Home safety watch service, take care of yards, pets, mail, etc. while owners are away.
- Construct and maintain fences for farmers or ranchers.
- Organize a special mass buying opportunity for other 4-H groups or neighbors where buyers save money and/or get special service and 4-H'ers get a percentage of sales (ex. family photographs, flea markets, auctions, food co-op).
- Organize a class for your community and charge to make a profit (ex. stop-smoking clinic, snowmobile or hunter safety class, weight reduction clinic or exercise class, holiday craft making class, etc.)
- Sponsor a tournament, a ''fun run", sports clinic, trip to a sports event, walk, bike or dance-a-thon.
- Hold bake sales, cookbooks, ethnic banquets, or cooking lessons. Operate a concession stand at sporting events, fairs, or community celebrations.
- Start a county 4-H memorial/recognition donation program for individuals to give to for the happy and sad times in their lives.
- Organize a craft show, antique show, horse show or other event where you can charge both booths and the general public.
- Recruit sponsors for t-shirts, club signs, etc.
In general, think about how 4-H project and other learning activities might tie into the following broad categories for fund-raising:
- Recreation and sports
- Fairs and festivals
- Merchandise - old and new
- Fashion shows
- Meals for a crowd
- Individual food sales
Remember to always review permit requirements, policies and other necessary authorization for whatever fundraiser you choose to pursue.
Fundraising Q & A
What the 4-H policy regarding 4-H’ers going to businesses and asking for donations of items? Our club is having a Holiday Auction Fundraiser in December. Some have inquired if youth can go to businesses to ask for items to auction off.
4-Hers can ask for donations from businesses. Here are suggestions though:
- Have a standardized letter from the club that identifies what types of things members are seeking, how they will be used (silent auction fundraiser) and in this case, how the funds raised will be used.
- You may want to ask the club to create a standard of how to do this, i.e. only businesses you already patronize, in 4-H uniform, with parent present for supervision, etc.
Gather all of the businesses that donate information so that the club can send them acknowledgement/thanks.